So what will LUTOC give me?



Managing your cleaning and service contracts is now easier than ever



LUTOC will provide you with the tools required to organise your cleaning service business, whether you are a sole trader, SME, enterprise or have multiple franchises, look no further as we can meet your business requirements on one simple platform


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With LUTOC I always know where my cleaning staff are, all of the time, and if I need to add absence cover its as easy as dragging and dropping





"I use LUTOC for managing my client information, its simple and effective for this, just what I needed"



Jen Greenwood, Managing Director, Cherub Rock Services





LUTOC Cloud Service



Customer Management



  • Record customer information
  • Schedule jobs for customers
  • Create cleaning specifications
  • Create cleaning audits
  • Create invoices and quotations


Employee Management



  • Record employee details
  • Track holiday & sickness
  • Schedule your workforce
  • Record disciplinaries
  • Cover absence


Consumables and Stock



  • Create your suppliers
  • Create a consumables catalogue
  • Create customer price lists
  • Order and manage stock levels
  • Invoice customers


Customer Portal



  • Let customers access information
  • View their audit results
  • Log & track incidents
  • Request additional service
  • Sent and receive messages


Incident Management



  • Log and Track Incidents
  • Assign work to colleagues
  • Communicate with customers
  • View progress & outcomes
  • View statistics on the dashboard


Payroll Management



  • Ensure staff are paid on time
  • Monthly payroll hours collation
  • Integration with Time & Attendance
  • Export to your payroll partner
  • Integrate to your payroll system


Vehicle Fleet Management



  • Manage your fleet of vehicles
  • Get alerted when your MOT is due
  • Get alerted when your Tax is due
  • Track service history and costs
  • Record and track supplier details


Back Office Planner



  • Shared online calendar
  • Manage day to day appointments
  • Setup reminders
  • Setup audit schedules
  • View your quotation appointments

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Intuitive scheduling and business management software for contract cleaning and service businesses



Welcome to LUTOC. We've already said the software is intuitive and easy to navigate! You can try it for yourself for free and see what you think? To make it even easier we also provide you with an online "Help Guide" with useful instructions and self help to assist you on your journey with setting up your customer and employee records, and any other information you want to track in the system. Whether you are office based or always on the go you can access LUTOC on any device and from any location where there is an internet connection.




Online Job Scheduling and Planning



Whether your contracts run on a weekly or bi-weekly schedule, or whether they are more ad-hoc based, the software will allow you to create and manage your schedules and to keep track of what is going on.


When you have an organised schedule covering any planned or unplanned absences through the LUTOC absence management service becomes a simple process; all the hours worked, the holiday covered, the sickness covered and the holiday and sickness that has been accrued will be collated by the system and this can then be easily exported to your payroll system.

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Have a look at the video

Customer Relationship Management (CRM) and prospecting kept simple



We understand that building your business in a competitive marketplace can be challenging. That's why we have included a CRM service in LUTOC. Quickly and simply create prospect accounts manually or from data lists for both commercial and residential prospects and record contact details, locations and other relevant information, schedule call backs and record all marketing activity.


LUTOC also provides a notes facility that is automatically time and date stamped for your convenience. Here you can make a record of all activities you have carried out against a prospect record such as telephone conversations, email threads or social media interactions, you will have access to a full audit trail against each prospect.





Quickly visualise your organisations workload through a calendar view



You're busy and you want to know where your staff are? You provide services on a weekly, fortnightly and monthly basis and you want to be able to see at a glance what is going on and where? The LUTOC team calendar enables your back office to quickly visualise appointments made against any customer or prospective customer. Whether it be a general appointment, site audit or quotation visit you will have a one stop shop view of everything.



Find out for yourself how intuitive our software is?


Register for free and take a look around

Providing personalised quotations to your customers and prospects is easy



If you are onsite with a client or prospect you can quickly create a professional quotation on your tablet device whilst you are there. Using the LUTOC quotations management service you can create quotations with full-service descriptions, financial details, and company logos.


You can quickly produce a PDF document that can be emailed directly to the customer which will include your business details and terms of business.


Stand out from the rest with a professional and quick service that will reduce your administration time!​


Watch our quotations video

Managing your suppliers, consumables, and stock levels is a piece of cake!



Use the consumables section to help manage your consumable stock, invoicing and ordering. A price list for your customers can be created automatically or modified to create a price list for a specific customer.


Purchase orders can be raised and linked to your suppliers as and when stock needs to be replenished. Set reorder levels to allow you to be notified automatically when stock needs to be replenished.



A central database for all your company assets and vehicle fleet information



LUTOC Fleet Management provides a place to store all your current and historic vehicle information. Record full details about your vans and cars including Make, Model, Type, Registration Number, and Mileage.


You will also be able to record details about Leasing terms, Service History, MOT, Insurance renewal dates, and premiums. You can set reminders so you are prompted when an action is required such as renewing a lease or insurance policy.


Fleet Management also provides a full vehicle check list to provide you with a mechanism to record relevant information about your fleet so you can be confident that your vehicles are road worthy and legal giving added piece of mind.​



Sites, buildings and locations can be linked to a parent company



LUTOC provides you with a customer hierarchy, so you can quickly and easily setup Parent Companies and Sites. You will then be able to view which sites, buildings and locations are linked to which parent company or organisation and what the cleaning or job address is.


Each site, building or location has its own set of information such as address, contacts, alarm entry codes and cleaning schedules.​



Our cloud service explained





We understand that you are not likely to want to have to install the software in your own environment and maintain it yourself. That's why LUTOC is 100% cloud based. We take care of all of that for you. We will provision the software in our cloud and provide you with access.


lutoc service & pricing

Are you interested? Find out a little more about us



We want to know what you think of our software so please tell us. We are agile and able to add new functionality to meet your needs to allow you to become more productive, help us help you.


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Registered Number 07958464 - VAT Registration Number 254 6236 05



IMJ Software Ltd